Approval management for growing organizations
Every approval, on time and on record.
Apirel replaces paper and email approvals with one traceable process. Your administrators design the rules, requesters submit in minutes, approvers decide from anywhere — and every decision is tied to a person, a time and the version of the rules in force.
30 days free. No credit card.
PR-2026-01482
New laptops for the design team
Priya Nair · Marketing
US$18,400
Submitted
- KS1 · Department headKenji SatoDeciding
- AT2 · Finance directorAiko TanakaWaiting
Condition: attach the final quoteCondition met
- DW3 · Division directorDaniel WeberWaiting
Due in 6 business hours
From paper to platform
No more chasing signatures.
Forms passed desk to desk, approvals buried in email, nobody sure who has it now. Apirel turns all of it into one application with a clear owner, a deadline and a complete history.
- place for every approval
- 1
- lost forms or mystery inboxes
- 0
- of decisions on record
- 100%
Yours to configure
Your rules. No vendor ticket.
Design approval types with your own form fields, then decide who approves, in what order and under which conditions. Approvers are found from your organization chart and authority levels, so flows keep working when people move.
Explore configurationApproval steps
Head of the requester's department
1 approverEvery purchase request
Finance director
1 approverUS$10,000 or more · authority level 3 or above
Publishing a change creates a new version. Applications already in flight keep the rules they started with.
Never stuck
Someone is always holding it.
Holidays, sick days and busy weeks don't stop approvals. Standing delegation, deadlines with automatic escalation and an administrator queue make sure every task has an owner.
Aiko Tanaka
Finance director
Mei Lin
Standing delegate
Haruto Ito
Head of division
Sara Ahmed
Workflow administrator
Now with: Aiko Tanaka. Aiko has the task and 6 business hours left. Reminders go out before the deadline.
Now with: Mei Lin. Aiko marked herself absent. Her standing delegate, Mei, receives the task straight away and decides on her behalf — on record as Mei, acting for Aiko.
Now with: Haruto Ito. The deadline passed without a decision. The task is reassigned to the step's escalation contact, Haruto, who is told straight away.
Now with: Sara Ahmed. No approver could be found for the step. It waits in the unassigned queue, where Sara reassigns it in one click.
Decide anywhere
Approve in the time it takes to read it.
Approvers see everything waiting for them on one dashboard, with the most urgent first, and can approve similar requests in bulk. Notifications arrive by email and in the app, in each person's own language.
Outside approvers, tooNeed a client, supplier or external auditor to sign off? Send them a secure link. They confirm their email with a one-time code, decide on that one task, and print their decision record — no account needed.Mobile app for iOS and Android — coming soon.
Approver dashboard
4
Waiting for you
1
Overdue
1
Due today
- PR-2026-01482New laptops for the design teamDue today
- EX-2026-00911Client dinner, OsakaOverdue
- LV-2026-02210Annual leave, 3–7 Nov
- CT-2026-00187Supplier contract renewal
PR-2026-01482
New laptops for the design team
US$18,400
Priya Nair · Marketing
Requester's notifications
No new notifications
Confidential by design
Only the people involved can read it.
Access follows each person's part in an application, not a blanket role. Administrators run the workflow from metadata without reading the content. Auditors can read everything, and every look is logged.
PR-2026-01482
New laptops for the design team
- Description
- Replace six laptops (2019 models) for the design team ahead of the Q1 campaign.
- Supplier
- Northwind Systems
- Attachments
- quote-northwind.pdf · specs.xlsx
- Progress
- Step 2 of 3 · with Aiko Tanaka · due in 6 h
Hidden from this viewer
Approvers see the full application, its attachments and its history.
Administrators see who has it and how long it's taking — never what it says.
Watchers follow the progress and the summary, nothing more.
On record, forever
Every decision, on record.
Every action is written to an audit trail that can't be edited: who did what, when, from where, and under which version of the rules. Print a complete approval record whenever an auditor asks.
View a sample approval record- 09:02Priya Nair submitted PR-2026-01482 (flow v7)
- 09:40Kenji Sato approved step 1 · Department head
- 11:15Aiko Tanaka approved step 2 with a condition
- 11:16System notified Daniel Weber · due in 8 business hours
- 14:31Daniel Weber approved step 3 · re-authenticated
- 14:31System application conditionally approved
Speaks your language
Eleven languages. One process.
Every screen, email and message is available in eleven languages, including right-to-left Arabic. Each person works in their own language and time zone, and names are shown in the order your organization uses.
Every approval, on time and on record.
Security and trust
Built for the security review.
Hosted in Japan
Your data stays in Japan, encrypted in transit and at rest.
Isolated by design
Each organization's data is separated in the database itself.
Single sign-on and MFA
Sign in with your identity provider; MFA for administrators by default.
Designed for 99.9%
A 99.9% monthly availability target with a 1-hour recovery point.
Privacy laws
Built to support PDPA, APPI and GDPR, with a data processing agreement.
Every file checked
Uploaded attachments are scanned for malware before anyone can open them.
Set up your first approval flow today.
Start a 30-day free trial with your real organization, users and approvals. Or let us show you around.
30 days free. No credit card.